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E-mail Merging

Mail merges are an easy way to get a large body of emails out to a list of people while also making the emails themselves personalized. 

 1. Prepare GroupWise:

In GroupWise Go to Tools, Options, Documents, Integrations, Check “Enable Integrations”, then select Microsoft Word Document from the list of Registered Applications and select the Enabled radio button below the list. 

If asked to “Register the Application” click Yes. Then Click Ok. Close GroupWise.
 

2. Prepare the Document:

In Word, open the Document you want to merge into email.  Start the Mail Merge Wizard (Tools > Letters and Mailings > Mail Merge), and select E-mail messages from the list at the right hand side of the page. Create the e-mail. In step 3 of the merge browse to your database.
 

Select your Database and select the sheet or table that contains the data:

Edit the list

Insert The Fields you desire from the database list:  Place your cursor at the point in the message that you want to insert a field and select “More Items . . .” Then select the item you want to insert:

Preview your merge and select electronic Mail from the Wizard Menu:

3. Send the Mail Merge

Make sure the “To:” field contains Email, Put in your Subject, and select the format. Note you must select plain text for a standard email. If you want to include pictures you must sent the email as an attachment. To do this select Attachment in the Mail Format Field.

Check in your “Sent Items” folder in GroupWise to make sure the items were sent.

 NOTE: Once the e-mail mail merge is complete, return to step 1, above, and disable Integrations in GroupWise.